Competition Status: Position Filled
Fewer than thirty individuals applied for this opportunity.
We have completed the recruitment process and successfully hired the top candidate into the position.
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Thank you for your interest in the Ontario Public Service.
Judicial Secretary (Irregular On-Call)
Organization:
Ministry of the Attorney General
Division:
Court Services Division
Language of Position(s):
English
Job Term:
1 Temporary - 12 months
Job Code:
09OAD - Office Administration 09
Salary:
$25.13 - $29.29 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Superior Court of Justice.
In this irregular, on-call position you will work 0 to 21.75 hours per week, with no guaranteed hours. The hours you work will be determined by operational requirements of the courthouse and you may be scheduled to work with late notice.
What can I expect to do in this role?
You will:
• type and transcribe (from handwritten notes or dictation media) correspondence, judgments and legal documents
• take dictation, edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases
How do I qualify?
Mandatory
• typing speed of 50 words per minute (testing will be provided)
Technical Knowledge and Experience
• you have demonstrated legal secretarial and administrative experience
• you have knowledge of legal office systems, financial processes and court systems
• you have ability to work within court procedures including knowledge of legal terminology and documents
Communication and Interpersonal Skills
• you have excellent written communication skills to compose correspondence and transcribe judgments
• you have excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• you have ability to receive and screen telephone calls and visitors using tact and discretion
• you have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders
Judgment, Organizational and Analytical Skills
• you have proven organizational skills and ability to work independently
• you can prioritize, multi-task and complete work to meet deadlines
• you have ability to use good judgment and analytical skills to research and respond to inquiries and resolve conflicts successfully
Computer Skills
• you have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet
Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.
Additional Information:
Address:
- 1 English Temporary - Irregular On-Call, duration up to 12 months, 125 Brodie St N, Thunder Bay, North Region, Criminal Record and Judicial Matters Check
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Posted on:
Wednesday, October 2, 2019
Note:
- In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. (Note: If a Vulnerable Sector Screening Check is required, it must also be obtained in person at your local police service).
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential. - N-AG-94701/16(2)
As detailed in Article 6.1.2 of the OPSEU Collective agreement, the results of this competition may be used to fill future vacancies within 125 kilometres of the listed work location and within 14 months following the closing date of this posting.
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Thursday, October 17, 2019 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
