Apply By: Thursday, October 17, 2019 11:59 pm EDT

JUDICIAL SECRETARY (IRREGULAR ON-CALL)

Organization:
Ministry of the Attorney General
Division:
Court Services Division
City:
Thunder Bay
Job Term:
1 Temporary - 12 months
Job Code:
09OAD - Office Administration 09
Salary:
$24.63 - $28.71 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Posting Status:
Open
Job ID:
140161
If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Superior Court of Justice.

In this irregular, on-call position you will work 0 to 21.75 hours per week, with no guaranteed hours. The hours you work will be determined by operational requirements of the courthouse and you may be scheduled to work with late notice.

What can I expect to do in this role?

You will:

• type and transcribe (from handwritten notes or dictation media) correspondence, judgments and legal documents
• take dictation, edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases

How do I qualify?

Mandatory

• typing speed of 50 words per minute (testing will be provided)

Technical Knowledge and Experience

• you have demonstrated legal secretarial and administrative experience
• you have knowledge of legal office systems, financial processes and court systems
• you have ability to work within court procedures including knowledge of legal terminology and documents

Communication and Interpersonal Skills

• you have excellent written communication skills to compose correspondence and transcribe judgments
• you have excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• you have ability to receive and screen telephone calls and visitors using tact and discretion
• you have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders

Judgment, Organizational and Analytical Skills

• you have proven organizational skills and ability to work independently
• you can prioritize, multi-task and complete work to meet deadlines
• you have ability to use good judgment and analytical skills to research and respond to inquiries and resolve conflicts successfully

Computer Skills

• you have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet


Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

Additional Information:

Address:
  • 1 Temporary - Irregular On-Call, duration up to 12 months, 125 Brodie St N, Thunder Bay, North Region, Criminal Record and Judicial Matters Check
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Legal Services
Posted on:
Wednesday, October 2, 2019
Note:
  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

    You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. (Note: If a Vulnerable Sector Screening Check is required, it must also be obtained in person at your local police service).

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
  • N-AG-94701/16(2)
    As detailed in Article 6.1.2 of the OPSEU Collective agreement, the results of this competition may be used to fill future vacancies within 125 kilometres of the listed work location and within 14 months following the closing date of this posting.

How to apply:

  1. You must apply online.
  2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
  3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
  4. Read the job description to make sure you understand this job.
  5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
  6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Thursday, October 17, 2019 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.
Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

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