Hub Administrative Assistant

The Ontario Clean Water Agency (OCWA) believes in Our Communities, Our Environment and Our People. As a trusted partner to municipalities, First Nations communities, businesses, governments and institutions across Ontario, we provide our clients with total solutions in water and wastewater. We are dedicated to working closely with our clients to help them build healthy sustainable communities and organizations and provide safe and reliable drinking water to thousands of Ontarians each day.

Become a Hub Administrative Assistant with the OCWA today!

What can I expect to do in this role?

In this role, you will provide administrative assistance support in all activities required for the Georgian Highlands Region. This will include assisting the Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable, monitoring/processing documentation; attendance, payroll and human resources support.

How do I qualify?

Knowledge:

• Excellent knowledge of office administration, procedures and processes.
• Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
• Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Visio, Lotus Notes, Maximo, WIN, Internet and databases).
• Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts.
• Knowledge of business processes of organization to conduct and assist in the preparation of financial analyses in support of strategic operational and business planning process.

Skills and abilities include:

• Excellent planning, time management and organizational skills
• Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
• Good written communication skills to prepare routine correspondence, meeting minutes and various documents.
• Good analytical and evaluation skills to analyze data and prepare reports/summaries
• Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets.
• Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
• Ability to work independently and in a team oriented environment.
• Ability to implement, and maintain both hard and soft copy document management structures

What's in it for you?

• Flexible learning and development opportunities.
• Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
• You will be eligible for additional pay for certification, should you be successful in completing and maintaining facility water/wastewater operator's licenses
• Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 25 years.
• Work with an organization committed to innovation and advanced technology.
• A defined benefit pension plan; Comprehensive Health Plan; Life and Disability Insurance.
• Maternity and parental leave top-up benefits including for adoptive parents.

Collection of Information

Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.

Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.

If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, August 21, 2020 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.