Geographic Names Support Clerk

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Are you looking for an exciting opportunity to showcase your administrative expertise and Geographic Information Systems (GIS) software knowledge? If so, the Mapping and Information Resources Branch awaits you.

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About the job

You will:

• manage, maintain and archive Geographic Names records by scanning records and hard copy maps, and assisting in the organization, preservation and accessibilty of records
• research digital and hard copy records and respond to requests for Geographic Names information
• provide guidance to summer students, assign and monitor their progress and work related to file management activities
• digitize from hard copy maps and records, and update geographic names data that resides in the Corporate GIS/Database Editing system
• prepare various types of digital maps through the use of GIS and related software for geographic names questionnaire surveys and Ontario Geographic Names Board meetings
• conduct research into various Geographic Names by collecting, collating and analyzing the data within the Geographic Names record
• maintain databases and spreadsheets to support Geographic Names activities

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What you bring to the team

Administrative skills:

• You have knowledge of paper and electronic file systems, indexing, office procedures, records management and records retention procedures.
• You have knowledge of office practices and general clerical processes and the ability to use and perform minor maintenance to office equipment.
• You have knowledge of Geographic Names terminology in order to provide accurate filing, indexing, search services and provide customer service to clients.

Computer skills and software:

• You have knowledge of computer software such as Microsoft Suite, including spreadsheets and databases to enter and retrieve data, scan documents, design simple databases and reports.
• You have demonstrated ability to use Geographical Information Systems software (such as ARCGIS software) to digitize and update geographic name extents, populate and update tabular information.

Research and analytical skills:

• You have sound analytical and problem-solving skills to resolve data issues and discrepancies between provincial records and national records.
• You have good research and analytical skills to determine source and extent of information required when evaluating requests for information.

Organizational and prioritization skills:

• You have good organizational, planning, and prioritizing skills to juggle priorities and complete tasks with competing demands.
• You have the ability to work effectively within a multi-disciplinary team.

Communication skills:

• You have excellent interpersonal and oral communication skills to respond to geographic names requests, provide information accurately and promptly in a high demand environment.
• You have demonstrated written communication skills to prepare written responses to inquiries regarding geographic names records.

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Additional information:

Note:

• E-NR-158079/20

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.