GEOGRAPHIC NAMES SUPPORT CLERK

Are you looking for an exciting opportunity to showcase your administrative expertise and Geographic Information Systems (GIS) software knowledge? If so, the Mapping and Information Resources Branch awaits you.

What can I expect to do in this role?

You will:

• manage, maintain and archive Geographic Names records by scanning records and hard copy maps, and assisting in the organization, preservation and accessibilty of records
• research digital and hard copy records and respond to requests for Geographic Names information
• provide guidance to summer students, assign and monitor their progress and work related to file management activities
• digitize from hard copy maps and records, and update geographic names data that resides in the Corporate GIS/Database Editing system
• prepare various types of digital maps through the use of GIS and related software for geographic names questionnaire surveys and Ontario Geographic Names Board meetings
• conduct research into various Geographic Names by collecting, collating and analyzing the data within the Geographic Names record
• maintain databases and spreadsheets to support Geographic Names activities

How do I qualify?

Administrative skills:

• You have knowledge of paper and electronic file systems, indexing, office procedures, records management and records retention procedures.
• You have knowledge of office practices and general clerical processes and the ability to use and perform minor maintenance to office equipment.
• You have knowledge of Geographic Names terminology in order to provide accurate filing, indexing, search services and provide customer service to clients.

Computer skills and software:

• You have knowledge of computer software such as Microsoft Suite, including spreadsheets and databases to enter and retrieve data, scan documents, design simple databases and reports.
• You have demonstrated ability to use Geographical Information Systems software (such as ARCGIS software) to digitize and update geographic name extents, populate and update tabular information.

Research and analytical skills:

• You have sound analytical and problem-solving skills to resolve data issues and discrepancies between provincial records and national records.
• You have good research and analytical skills to determine source and extent of information required when evaluating requests for information.

Organizational and prioritization skills:

• You have good organizational, planning, and prioritizing skills to juggle priorities and complete tasks with competing demands.
• You have the ability to work effectively within a multi-disciplinary team.

Communication skills:

• You have excellent interpersonal and oral communication skills to respond to geographic names requests, provide information accurately and promptly in a high demand environment.
• You have demonstrated written communication skills to prepare written responses to inquiries regarding geographic names records.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, December 18, 2020 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.