Do you possess superior executive coordination and strategic planning skills? If so, consider this exciting role where you will provide executive management / strategic support to the Director, Office of the Fire Marshal and Emergency Management (OFMEM) , through the provision of research, analysis, advice, and information on branch, division and ministry policy, planning and program issues.
EMO is responsible for monitoring, coordinating and assisting in the development and implementation of emergency management programs in municipalities and ministries across Ontario and for ensuring that those programs are coordinated in so far as possible with emergency management programs and emergency plans of the Government of Canada and its agencies.
About the job
In this high-profile role you will contribute by applying your planning and organizational skills to coordinate and streamline processes that guide the submission of accurate, timely, and comprehensive information that support OFMEM's mandate.
This will be accomplished by:
•Developing and maintaining the branch's strategic, operational, and employee engagement plans by identifying, analyzing and consolidating information in consultation with the Director, management, staff, and external stakeholders.
•Conducting research and analysis to develop a branch learning strategy and organize learning opportunities
•Tracking and reporting on contentious and emerging issues for management team and Director.
•Coordinating and facilitating regular branch staff meetings, management meetings, and related other related workshops/conferences/meetings
•Leading and/or participating on a variety of special and/or sensitive projects and provide support to the Director.
•Acting as the point of contact between the Director, other Directors, and the Office of the ADM, to manage Branch corporate linkages and protocol.
•Handling and preparing complex correspondence in response to contentious issues.
•Preparing and reporting on the branch budget, including developing forecasts and prepare briefing materials.
What you bring to the team
Strategic and Operational Planning and Coordination skills
• You have demonstrated knowledge of strategic and operational planning processes to develop multi-year strategic plans and annual operational / implementation plans.
• You have demonstrated coordination and planning skills to manage meetings/workshops/conferences
• You can learn the government approval and policy making processes to support briefing materials, responses to queries, cabinet submissions, and house notes.
Communication, Facilitation and Interpersonal Skills:
• You have well-developed writing skills to develop reports, briefing notes, options papers, minutes, correspondence, and presentations.
• You have effective communication skills to facilitate meetings, deliver presentations and conduct briefings.
• You have ability to respond to sensitive issues and can liaise with a variety of staff and stakeholders
• You have the ability to maintain a calm demeanor and take appropriate action to handle stressful situations related to emergency management
Project Management, and Organizational Skills
• You can lead and/or participate on project committees, working groups, and task forces.
• You have project management skills to manage projects from concept to evaluation and close-out.
• You have ability to work independently and can prioritize competing demands to meet tight deadlines.
Analytical and Evaluation Skills
• You can conduct research and analysis to inform decision making and formulate options
• You can track and report on strategic and operational plan commitments.
• You have analytical skills to review results and trends to evaluate emergency management program needs
• You have analytical and evaluation skills to review documents and submissions to assess their completeness and accuracy to facilitate senior level decision-making.
Computer skills
• You possess knowledge of software programs and technologies (e.g. MS Office including Teams, Visio, Access and Project, telecommunications)
OPS Commitment to diversity, inclusion, accessibility, and anti- racism
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.