Apply By: Monday, October 25, 2021 11:59 pm EDT
Competition Status: Application Screening

Fewer than thirty individuals applied for this opportunity.

We are screening ALL applications received on or before the closing date and rating them against the qualifications outlined in the job ad. Applicants whose resume and cover letter best demonstrate how they meet the qualifications to do the job will be invited to continue in the hiring process.

To learn about our recruitment process, visit our Hiring Steps.

EXECUTIVE ADVISOR

Organization:
Ministry of the Solicitor General
Division:
Office of the Fire Marshal and Emergency Management (OFMEM)
City:
Toronto
Job Term:
1 Temporary up to 12 months with possible extension
Job Code:
4A004 - Admin04
Salary:
$65,174.00 - $91,119.00 Per Year
Posting Status:
Open Targeted
Job ID:
169732
Do you possess superior executive coordination and strategic planning skills? If so, consider this exciting role where you will provide executive management / strategic support to the Director, Office of the Fire Marshal and Emergency Management (OFMEM) , through the provision of research, analysis, advice, and information on branch, division and ministry policy, planning and program issues.

EMO is responsible for monitoring, coordinating and assisting in the development and implementation of emergency management programs in municipalities and ministries across Ontario and for ensuring that those programs are coordinated in so far as possible with emergency management programs and emergency plans of the Government of Canada and its agencies.

What can I expect to do in this role?

In this high-profile role you will contribute by applying your planning and organizational skills to coordinate and streamline processes that guide the submission of accurate, timely, and comprehensive information that support OFMEM's mandate.

This will be accomplished by:

•Developing and maintaining the branch's strategic, operational, and employee engagement plans by identifying, analyzing and consolidating information in consultation with the Director, management, staff, and external stakeholders.
•Conducting research and analysis to develop a branch learning strategy and organize learning opportunities
•Tracking and reporting on contentious and emerging issues for management team and Director.
•Coordinating and facilitating regular branch staff meetings, management meetings, and related other related workshops/conferences/meetings
•Leading and/or participating on a variety of special and/or sensitive projects and provide support to the Director.
•Acting as the point of contact between the Director, other Directors, and the Office of the ADM, to manage Branch corporate linkages and protocol.
•Handling and preparing complex correspondence in response to contentious issues.
•Preparing and reporting on the branch budget, including developing forecasts and prepare briefing materials.

How do I qualify?

Strategic and Operational Planning and Coordination skills

• You have demonstrated knowledge of strategic and operational planning processes to develop multi-year strategic plans and annual operational / implementation plans.
• You have demonstrated coordination and planning skills to manage meetings/workshops/conferences
• You can learn the government approval and policy making processes to support briefing materials, responses to queries, cabinet submissions, and house notes.

Communication, Facilitation and Interpersonal Skills:

• You have well-developed writing skills to develop reports, briefing notes, options papers, minutes, correspondence, and presentations.
• You have effective communication skills to facilitate meetings, deliver presentations and conduct briefings.
• You have ability to respond to sensitive issues and can liaise with a variety of staff and stakeholders
• You have the ability to maintain a calm demeanor and take appropriate action to handle stressful situations related to emergency management

Project Management, and Organizational Skills

• You can lead and/or participate on project committees, working groups, and task forces.
• You have project management skills to manage projects from concept to evaluation and close-out.
• You have ability to work independently and can prioritize competing demands to meet tight deadlines.

Analytical and Evaluation Skills

• You can conduct research and analysis to inform decision making and formulate options
• You can track and report on strategic and operational plan commitments.
• You have analytical skills to review results and trends to evaluate emergency management program needs
• You have analytical and evaluation skills to review documents and submissions to assess their completeness and accuracy to facilitate senior level decision-making.

Computer skills

• You possess knowledge of software programs and technologies (e.g. MS Office including Teams, Visio, Access and Project, telecommunications)

OPS Commitment to diversity, inclusion, accessibility, and anti- racism

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit theOPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Additional Information:

Address:
  • 1 Temporary, duration up to 12 months, 25 Morton Shulman Ave, Toronto, Toronto Region, General Screening Requirement
Compensation Group:
Association of Management, Administrative and Professional Crown Employees of Ontario
Schedule:
6
Category:
Administrative and Support Services
Posted on:
Friday, October 8, 2021
Note:
  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

    Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
  • E-SL-169732/21
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, October 25, 2021 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.
Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

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