Do you want an exciting career supporting an accessible, fair, timely and effective justice system for Ontarians? Consider joining the Ministry of the Attorney General, Court Services Division where we offer an extensive training program to teach you everything you need to know to be successful in one of our various Court Services roles.
We have an ongoing need to recruit for short-term entry level, irregularly scheduled fixed term contracts of less than 6 months in duration based on operational needs. These are ideal opportunities to launch your career within Court Services Division and the Ontario Public Service. If you are interested and demonstrate the qualifications outlined below.
CLICK HERE to complete an application Opportunities may become available in the following communities in the Central East Region (click links to view in map):
CobourgLindsayPeterboroughOshawaYork - Newmarket and/or Richmond HillBarrieBracebridgeOrilliaPlease indicate in your application the location(s) you are interested in.
Please note:
• These positions are irregularly scheduled, working 0 to 36.25 hours per week based on operational requirements. There is no minimum guaranteed number of hours per week, but it is not uncommon for some sites to average 20-30+ hours per week. Schedules are set in advance of the work week.
• The positions require the incumbents to report to work on site. You are encouraged to click the hyperlinks above and view the geographic locations in Google Maps to determine commute feasibility.
What can I expect to do in this role?
Based on your training, qualifications, experience, and geographic preferences, you may be contacted for either a Court Services Officer, Court Reporter, Court Clerk/Registrar or Court and Client Representative role.
How do I qualify?
Court Services Officer ($21.48 - $24.37 per hour)
Responsible for ensuring courtroom readiness
• Maintain proper decorum in the court
• Conduct jury roll calls
• Call and escort witnesses into court
• Attend to juries
• Provide assistance to the public
• Provide assistance to the judiciary as required.
Court Reporter ($22.64 - $26.54 per hour)
• Prepare and maintain courtrooms for proceedings
• Accurate digital note taking
• Ensure the security and quality of the court recordings throughout the day
• Prepare and maintain decorum in the virtual/courtroom for proceedings
• Support virtual/remote hearings by coordinating and monitoring entry and exit of participants from the virtual courtroom, displaying electronic documents/exhibits
• Respond to inquiries and provide instruction to clients relating to the recording of proceedings
Court Clerk/Registrar ($24.52 - $28.51 per hour)
• Complete pre-court, in-court, and post-court work for virtual and courtroom proceedings
• Prepare, present and check all court documents, ensuring accuracy and completion
• Ensure all virtual and courtroom technology is in working order at all times
• Maintain order and decorum in the courtroom for both in-person and virtual hearings
• Coordinate and manage the jury panel and all jury related duties
• Receive and process bail monies or property and secure according to establish protocols
• Prepare dockets and court documents for Weekend and Statutory Holiday (WASH) Court from information received
Court and Client Representative ($25.63 - $29.88 per hour)
Ensure all court work is completed and maintain order and decorum for in-person and virtual hearings
• Prepare, present, check all court documents, ensuring accuracy and completion
• Ensure all virtual and courtroom technology is in working order at all times
• Liaise with various court staff, stakeholders and judiciary to ensure proper case-flow
• Ensure all proceedings are recorded and annotated in accordance with legislative requirements, ministry guidelines and standards and recordings are secure and safeguarded
• Coordinate and manage the jury panel and all jury related duties
• Input, update and list court information and filings into manual or computerized systems, generate reports
• Provide advice and guidance to clients in accordance with legislation, rules, procedures and policy
• Ensure accuracy and completion of all filings and that timelines are adhered to
• Receive and process payouts for fines, fees, restitution and reconcile/balance accounts
• Issue invoices and write correspondence
• Assist with exhibit management and managing current and archival files
Mandatory
If you are interested and demonstrate the qualifications outlined below,
https://forms.office.com/Pages/ResponsePage.aspx?id=KRLczSqsl0u3ig5crLWGXBYvmx54uSVJqPBif-H491ZUNkwxUDRJT0s2UFVNTkJWVFFWRzg4QUVKOC4u
• Security screening check under the OPS Employment Screening Check Policy which includes a criminal record check (Criminal Records and Judicial Matters Check)
• Valid Driver's License within the Province of Ontario, where required
• Availability to work on weekend and statutory holidays, where required
• Travel to other court locations when scheduled at other locations, where required
• Typing and fully programmable word processing skills to 30wpm for the roles of Court Reporter, Court Clerk and Registrar and Court and Client Representative
• For designated bilingual positions only: Oral and Written French language skills
Relevant Skills:
• You have teamwork, interpersonal and client service skills
• You display professional, respectful and inclusive behaviour
• You can speak publicly to groups of people
• You have listening skills and close attention to detail
• You have written communication skills to record information and draft correspondence
• You have the ability to operate and troubleshoot digital recording devices, other office technology and
computer software
• You have organizational and prioritization skills
• You have problem-solving and judgement skills
• You have administrative and clerical skills to complete forms, manage files and process transactions
• You can understand and follow organizational policies and protocols
