Apply By: Friday, June 10, 2022 11:59 pm EDT
Competition Status: Application Screening

Approximately 224 individuals applied for this opportunity.

We are screening ALL applications received on or before the closing date and rating them against the qualifications outlined in the job ad. Applicants whose resume and cover letter best demonstrate how they meet the qualifications to do the job will be invited to continue in the hiring process.

To learn about our recruitment process, visit our Hiring Steps.


Ministry of the Attorney General
Civil Law Division
Job Term:
3 Temporary up to 12 months
Job Code:
11OAD - Office Administration 11
$29.53 - $35.26 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Posting Status:
Job ID:
Are you a legal administrative professional looking for a new opportunity? If so, then consider joining the Ministry of the Solicitor General, Civil Law Division, where you can use your strong organization and communication skills to provide legal assistance to Crown Counsel.

The Legal Services branch welcomes applications from candidates who can contribute to the goal of promoting a diverse, respectful and supportive workplace.

What can I expect to do in this role?

You will:
• work with a litigation support team assisting counsel with the preparation of motions, tribunals, hearings, inquests, trials, pre-trials
• support counsel with a wide range of other legal files including contracts, legislation, Human Rights Tribunal of Ontario matters, and FOI
• gather, review, assess and catalogue records/evidence, handle records requests for motions, redact documents
• prepare transcripts and chronological lists or summaries of documents
• type and prepare routine correspondence from handwritten notes or verbal instructions, letters, memoranda, legal opinions, reports, orders-in-council and other legal documents
• monitor files and handle and prioritize a large volume of complex cases
• conduct inquiries for the purposes of assisting counsel in determining the degree of liability against the Crown and Crown employees in the Province of Ontario
• ensure compliance with limitation periods and time limits imposed by the rules of Civil Procedure, legislation, case management rules and alternate dispute resolution requirements
• carry out research on databases such as Quicklaw, Westlaw and research on legislation and regulations on e-laws
• conduct corporate, title and other due diligent searches
• work on the records management system (opening, closing files) and make meeting and travel arrangements
• provide support with overall branch processes, systems and procedures including maintenance of supplies and equipment and mail log and aiding in the resolution of technical/computer/ network issues

How do I qualify?


• You are able to type 50 words per minute

Legal Knowledge:

• You have knowledge of legal office methods, procedures and practices, federal and provincial statutes, Rules of Civil Procedure
• You are familiar with legal documents, formats, and terminology

Research and Analytical Skills:

• You have the ability to review legal documents and identify issues
• You can conduct complex searches using a variety of legal databases
• You can determine confidentiality of privileged information

Organizational Skills:

• You have demonstrated organizational skills in dealing with large volume of files
• You have the ability to effectively prioritize your work
• You have planning and coordinating skills to resolve problems with completing client interests

Computer Skills:

• You use word processing and related software to prepare letters, reports, spreadsheets, and graphs
• You can enter and retrieve information using database applications

Communication Skills:

• You have the ability to communicate with tact and discretion
• You can explain complex information clearly and relay instructions
• You can prepare legal documentation using proper terminology

OPS Commitment to diversity, inclusion, accessibility, and anti- racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Additional Information:

  • 3 Temporary, duration up to 12 months, 655 Bay St, Toronto, Toronto Region, Criminal Record Check
Compensation Group:
Ontario Public Service Employees Union
Legal Services
Posted on:
Friday, May 27, 2022
  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

    Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Development Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
  • T-AG-182358/22(3)
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Friday, June 10, 2022 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario's Human Rights Code.
Note: The only website where you can apply on-line for positions with the Ontario Public Service is

You must enable JavaScript in your browser to access full functionality on the OPS Careers website.

Vous devez activer JavaScript dans votre navigateur pour avoir accès à toutes les fonctionnalités du site Carrières dans la FPO.

Ontario Logo / Logo de l'Ontario
This site is maintained by the Government of Ontario
Ce site est mis à jour par le gouvernement de l'Ontario

Privacy | Important Notices
Confidentialité | Avis importants

© Queen's Printer for Ontario, 2007
© Imprimeur de la Reine pour l'Ontario, 2007