Do you want an exciting career supporting an accessible, fair, timely and effective justice system for Ontarians? Consider joining the Ministry of the Attorney General, Court Services Division where we offer an extensive training program to teach you everything you need to know to become a Court Clerk and Registrar in the Superior Court of Justice and/or Ontario Court of Justice.
Please note:
• These are temporary, irregularly scheduled positions. The hours of work are from 0 - 36.25 hours per week, depending on operational requirements. There is no guaranteed minimum number of hours, although it is not uncommon for staff to average 25 or more hours per week.
• The positions require the successful candidates to work on site.
• Located approximately 700 kilometres northwest of Toronto, situated on the Canada-U.S.A. border, the
City of Sault Ste. Marie is the third-largest community in Northern Ontario with a population of approximately 73,368. Click
here to learn more about the historic, vibrant and welcoming City of Sault Ste. Marie.
How we support diversity, inclusion and accessibility
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
About the job
Provide professional and respectful services to clients at all times in all aspects of this role.
In a fast-paced team environment, you will perform a wide range of duties both in and out of the courtroom to support in-person and virtual hearings.
You will:
• Prepare and maintain courtrooms for proceedings e.g., ensure availability of forms, documents, supplies; test run in-person and virtual court-related equipment; resolve technical issues; maintain equipment and log exhibits; speak publicly, liaise with parties regarding courtroom procedures, protocol; prepare dockets and send to local courts
• Handle exhibits and maintain exhibit room
• Prepare legal documents and other paperwork with attention to detail; amend and sign documents; endorse court information dockets and obtain judicial officer's endorsement; record statistical data and enter data into computerized systems; accept bail money
• Provide assistance and training to others; contribute to courts service improvements
What you bring to the team
Mandatory requirements
• Security screening check under the OPS Employment Screening Check Policy which includes a criminal record check (Criminal Records and Judicial Matters Check)
• Valid Driver's License within the Province of Ontario, where required
• Availability to work on weekend and statutory holidays, where required
• Ability to work from home, where required
• Travel to other court locations and in small aircraft (as required), or when scheduled at other locations, where required
• Typing and fully programmable word processing skills to 30wpm
Organization and Coordination:
You are:
• Highly organized to maintain materials and information in an orderly fashion
• Able to plan, coordinate and monitor multiple activities at the same time; i.e., multitask in a fast-paced environment
• Flexible and adaptable to accommodate constant shifts in focus and changing priorities
• The ability to work independently – within a court setting or from home – and in a team environment, proposing solutions for the optimal use of time and resources to ensure operational requirements are met
Accuracy and Attention to Detail:
You have:
• Excellent attention to detail to prepare concise, accurate documents
• Ability to spot and rectify errors quickly
Oral Communication and Interpersonal Skills
You can:
• Clearly and concisely communicate information and give instructions to small and large groups of people on highly procedural matters
• Professionalism, oral communication and interpersonal skills, tact and good judgement to interact and liaise with several parties
• Maintain order and court decorum at in-person and virtual hearings
Computer Proficiency
You have:
• Proficiency with computer software and case management systems (data base programs)
• Basic technical skills and can learn to troubleshoot court equipment (e.g., digital recording, video equipment and display devices)