Apply By: Thursday, October 20, 2022 11:59 pm EDT
Competition Status: Position Filled

Approximately 67 individuals applied for this opportunity.

We have completed the recruitment process and successfully hired the top candidate into the position.

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Thank you for your interest in the Ontario Public Service.

Court Clerk and Registrar

Organization:
Ministry of the Attorney General
Division:
Court Services Division
City:
Sault Ste Marie
Job Term:
4 Temporary - Up to 12 months (Irregularly Scheduled) with possible extension
Job Code:
08OAD - Office Administration 08
Salary:
$24.77 - $28.80 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Posting Status:
Open
Job ID:
188006
Do you want an exciting career supporting an accessible, fair, timely and effective justice system for Ontarians? Consider joining the Ministry of the Attorney General, Court Services Division where we offer an extensive training program to teach you everything you need to know to become a Court Clerk and Registrar in the Superior Court of Justice and/or Ontario Court of Justice.

Please note:
• These are temporary, irregularly scheduled positions. The hours of work are from 0 - 36.25 hours per week, depending on operational requirements. There is no guaranteed minimum number of hours, although it is not uncommon for staff to average 25 or more hours per week.
• The positions require the successful candidates to work on site.
• Located approximately 700 kilometres northwest of Toronto, situated on the Canada-U.S.A. border, theCity of Sault Ste. Marie is the third-largest community in Northern Ontario with a population of approximately 73,368. Clickhere to learn more about the historic, vibrant and welcoming City of Sault Ste. Marie.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

Provide professional and respectful services to clients at all times in all aspects of this role.

In a fast-paced team environment, you will perform a wide range of duties both in and out of the courtroom to support in-person and virtual hearings.
You will:
• Prepare and maintain courtrooms for proceedings e.g., ensure availability of forms, documents, supplies; test run in-person and virtual court-related equipment; resolve technical issues; maintain equipment and log exhibits; speak publicly, liaise with parties regarding courtroom procedures, protocol; prepare dockets and send to local courts
• Handle exhibits and maintain exhibit room
• Prepare legal documents and other paperwork with attention to detail; amend and sign documents; endorse court information dockets and obtain judicial officer's endorsement; record statistical data and enter data into computerized systems; accept bail money
• Provide assistance and training to others; contribute to courts service improvements

How do I qualify?

Mandatory

• Security screening check under the OPS Employment Screening Check Policy which includes a criminal record check (Criminal Records and Judicial Matters Check)
• Valid Driver's License within the Province of Ontario, where required
• Availability to work on weekend and statutory holidays, where required
• Ability to work from home, where required
• Travel to other court locations and in small aircraft (as required), or when scheduled at other locations, where required
• Typing and fully programmable word processing skills to 30wpm

Organization and Coordination:

You are:
• Highly organized to maintain materials and information in an orderly fashion
• Able to plan, coordinate and monitor multiple activities at the same time; i.e., multitask in a fast-paced environment
• Flexible and adaptable to accommodate constant shifts in focus and changing priorities
• The ability to work independently – within a court setting or from home – and in a team environment, proposing solutions for the optimal use of time and resources to ensure operational requirements are met

Accuracy and Attention to Detail:

You have:
• Excellent attention to detail to prepare concise, accurate documents
• Ability to spot and rectify errors quickly

Oral Communication and Interpersonal Skills

You can:
• Clearly and concisely communicate information and give instructions to small and large groups of people on highly procedural matters
• Professionalism, oral communication and interpersonal skills, tact and good judgement to interact and liaise with several parties
• Maintain order and court decorum at in-person and virtual hearings

Computer Proficiency

You have:
• Proficiency with computer software and case management systems (data base programs)
• Basic technical skills and can learn to troubleshoot court equipment (e.g., digital recording, video equipment and display devices)

Additional Information:

Address:
  • 4 Temporary - Irregular On-Call, duration up to 12 months, 426 Queen St E, Sault Ste Marie, North Region, Criminal Record and Judicial Matters Check
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Wednesday, October 5, 2022
Note:
  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

    Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Thursday, October 20, 2022 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario's Human Rights Code.
Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

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