Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.
Bring your client-focused attitude and excellent organizational skills to this dynamic supporting role, where you'll work with various internal and external stakeholders to facilitate the delivery of community social services in a decentralized regional office setting.
Note: These positions are required to report to and work from the physical work location a minimum of three days per week. Current hybrid work arrangements are subject to change.
Depending on the successful candidates and operational requirements, two positions are required to work from the Mississauga location and third position can work from either one of the posted work locations.
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
What can I expect to do in this role?
You will perform a variety of administrative tasks in support of program and operational needs, projects and initiatives, including:
• providing excellent customer service, general reception duties including answering telephone calls, greeting visitors and responding to routine inquires;
• providing a variety of word processing services;
• inputting, updating and coordinating data using a variety of computer software programs/databases;
• providing support for office expenditures tracking and reconciliation;
• receiving, prioritizing and actioning incoming electronic and hard copy mail and arranging courier services;
• maintaining calendars, coordinating schedules and making travel arrangements;
• establishing and maintaining filing systems;
• performing a variety of regional office clerical tasks (maintain manuals, mailing lists and ordering office equipment);
• tracking and logging incoming action and information requests and following up to ensure accuracy and timeliness.
How do I qualify?
Administrative Experience:
• You have experience providing office administrative support; you can perform a variety of administrative tasks and are comfortable working in a busy office environment (e.g. maintain tracking logs, process mail, establish/maintain filing systems, coordinate appointment schedules, make travel arrangements).
• You have experience with office purchasing and reconciliation procedures eg. checking invoices/travel claims, and purchasing card reconciliation.
Communication Skills
• You are able to respond to inquiries, exchange and clarify information, and provide ministry or program information.
• You can prepare, proofread and amend a variety of written materials.
• You have effective interpersonal skills to work as part of an administrative support team, direct calls and coordinate meetings with a variety of contacts (staff, corporate contacts, and transfer payment/community agencies, etc.).
Computer and Office Technology Skills
•You have knowledge and experience with computer software programs such as Microsoft Office (Word, E-mail, Windows, Excel, PowerPoint, etc.) and various electronic databases.
• You are able to assemble and format data reports and use databases.
• You can operate equipment such as photocopier, fax, video conference equipment.
Analytical, Organizational and Reasoning Skills
• You can coordinate, edit and proofread correspondence.
• You have experience developing and managing bring forward and filing systems to maintain the safekeeping of information both electronically and in hard copy.
• You can determine urgency and priority and perform a variety of tasks with conflicting and tight deadlines.
• You are able to effectively identify and resolve issues and discrepancies.
