Are you a student or recent graduate looking for an opportunity to build your career? The Information and Privacy Commissioner of Ontario (IPC) is currently hiring students! This is an excellent opportunity to obtain valuable work experience, gain transferable skills, and build professional networks.
This job posting represents multiple positions within different departments at the IPC:
- Tribunal and Dispute Resolution Services Division:
- Strategic Initiatives and External Relations Division:
- Policy Department
- Communications Department
- Corporate Services Division:
- Information Technology and Information Management Department
- Finance and Administration Department
What can I expect to do in this role?
Intake Student:Supporting a team in intake with a wide range of administrative functions, you may have the
opportunity to work on some or all of the following:
- Prepare and organize correspondence, perform data entry and word-processing functions, and create a variety of documents.
- Respond to public and/or internal inquiries.
- Store, process, and shred files.
- Other administrative duties as required.
Policy Student:Supporting a team in policy development, you may have the opportunity to work on some or all of the following types of activities:
- Conduct research, perform analysis and synthesize information and data.
- Develop and present summaries, options, or recommendations.
- Prepare and file correspondence, perform data entry and word-processing functions, prepare documents, and organize and schedule activities.
Communications Student:Supporting a team in project work and/or communications planning and delivery, you may have the opportunity to work on some or all of the following activities:
- Prepare, edit, and proofread various communication/project documents (e.g. presentations, marketing material, web content, etc.).
- Prepare and organize correspondence, perform data entry and word-processing functions, and create a variety of documents.
- Plan, organize and coordinate communication and/or project activities.
- Conduct research, perform analysis, and work with graphics, web publishing, photo library and/or project management software.
Information Management Student:Working as part of a team that ensures information is collected, organized, retained, reported on, and access-controlled in a manner that meets business needs, you will have the opportunity to perform activities such as:
- Network drive cleanups in advance of a file migration project through tasks including file planning, deduplication, file renaming operations, tagging, etc.
- Tracking access control requirements in the current state and ensuring they are addressed in the future state environment.
- Supporting the design of and populating a physical records management inventory within SharePoint online.
Finance Student:Supporting a team on a range of financial and business projects and initiatives, you may have the opportunity to work on some or all of the following activities:
- Prepare, verify, process, and reconcile financial data.
- Support staff in developing business proposals, reports, spreadsheets, and other business/financial documents.
- Prepare and organize correspondence, perform data entry and word-processing functions, and create a variety of documents.
How do I qualify?
Intern Job Requirements:
Preference will be given to post-secondary students enrolled in a discipline relevant to business administration, privacy, communications, information technology or finance.
Job Requirements for Intake Student:
- Accurately track, retrieve, and archive files; you apply your knowledge and/or experience with electronic file and paper management systems to secure, classify, manage, and store documents.
- Ensure the integrity of IPC records is maintained in accordance with organizational standards.
- Collect, organize, review, and verify information/data through review of files, reports, and other means.
- Apply your discretion and sensitivity skills when working with confidential information.
Job Requirements for Policy Student:
- Demonstrated interest in contemporary privacy issues (such as ethics, law, surveillance, policing, government, technology, children's privacy, or other relevant areas of interest)
- Research and analytical skills to seek out, evaluate and synthesize relevant information.
- Written and verbal communication skills to effectively summarize, document and share findings.
- Initiative and organizational skills to meet objectives and deadlines.
- Interpersonal skills, including a professional, collaborative manner and good judgment.
- Strong computer skills, with proficiency in MS Office programs.
Job Requirements for Communications Student:
- Strong writing and editing skills and demonstrated ability to influence and develop accurate and persuasive content.
- Strong computer skills with proficiency in MS Office programs, WordPress, and desktop publishing programs.
- Demonstrated experience using social media platforms and tools to build brand awareness.
- Experience in graphic design.
- Attention to detail, strong follow-through, and the ability to remain organized and responsive to multiple priorities and deadlines.
- Strong interpersonal skills including a professional manner and good judgment.
Job Requirements for Information Management Student:
- Strong written and verbal communication skills including the ability to understand stakeholder needs and expectations.
- Excellent attention to detail, organizational and time management skills.
- Knowledge of records and information management theories and standards and experience applying them in a real-world setting.
- Enrollment in a Masters' program focusing on records and information management is considered an asset.
- Experience with using Microsoft Excel is considered an asset.
- Experience with Microsoft SharePoint Online is considered an asset.
- Experience with digital file migrations is considered an asset.
Job Requirements for Finance and Administration Student:
- Input data accurately and generate reports paying close attention to detail.
- Conduct research, perform analysis (i.e. quantitative, qualitative, statistical) and synthesize and summarize information.
- Collect, organize, review, and verify information/data through review of files, reports, and other means.
- You work independently or as part of a team; you plan, organize, and prioritize your time to meet competing deadlines.
Commitment to diversity, inclusion, accessibility, and anti-racism:
We are committed to building a workforce that reflects the communities we serve and promoting a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
We also believe in the importance of providing services to Ontarians in both official languages, and encourage interested bilingual candidates to apply particularly for public facing positions.Notes:
• Applications:o Applicants are required to quote the position name they are interested in when applying.
• Qualified List Information:o A list of qualified candidates will be established for the student positions in the Information and Privacy Commissioner of Ontario (IPC) and will be in effect for twelve (12) months from the date the list is created. Qualified candidates on the list may be considered when filling future permanent and/or temporary vacancies in this position.
Send application to: Job@ipc.on.caPosting: February 1, 2024
Closing: February 22, 2024
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
