Spark unforgettable experiences at Huronia Historical Parks! As our Special Events Coordinator, you'll be the creative force behind the scenes, crafting and executing dynamic events that captivate audiences and celebrate our rich heritage. From meticulously planning logistics to fostering strategic partnerships, your role will be pivotal in enhancing our community outreach and driving revenue growth. You'll ensure every detail—from budget management to guest safety and seamless execution—is meticulously handled. You'll bring events to life that not only entertain but also educate and inspire. Ready to ignite imaginations and weave history into unforgettable experiences? Join us in preserving our rich heritage while crafting unforgettable experiences. Apply today.
Please Note:- You will be required to work weekend and/or evening shifts
- Hours are commonly 36.25 hours per week but may fluctuate based on the timing of special events, programs and seasonal demands
- Work schedules are set in advance of the workweek
How we support diversity, inclusion and accessibility
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
About the job
In this role, you will:
• Plan and coordinate the development, execution, and evaluation of all existing event-based programming and new initiatives, ensuring successful events.
• Implement and maintain all material and content for existing events and initiatives, including preparing revenue/expenditure estimates.
• Create, plan, direct, implement, and evaluate innovative redesign opportunities for existing events to generate increased exposure, attract more visitors, and increase revenues.
• Coordinate regular, on-call, and student staff deployment for events, as well as event volunteers and partner support.
• Provide expertise and support by conducting research to support program initiatives, including developing new revenue products and events.
• Work collaboratively with the Marketing Department to develop and implement a communication strategy and plan to market existing and new events and outreach opportunities.
• Develop and maintain a broad network of community and business contacts to assist Huronia Historical Parks in achieving its goals.
• Regularly liaise with Ministry staff and other OPS staff on collaborative efforts to extend events and attractions to other areas of the province and to new target groups.
• Contribute to the business development strategies by evaluating organizational effectiveness/success of existing programs and providing input and recommendations on program-related business plans.
• Investigate, make recommendations, and assist with drafting contractual agreements and financial terms between HHP and its event partners and service providers, while ensuring that budget allocation is not exceeded.
• Be required to work weekend and/or evening shifts. Hours are commonly 36.25 hours per week but may fluctuate based on the timing of special events, programs and seasonal demands. Work schedules are set in advance of the workweek.
What you bring to the team
Mandatory requirements
You must have a minimum of a valid driver's license class “G” or equivalent as recognized by the Province of Ontario.
Event Planning and Project Management Skills:
You can demonstrate an ability to:
• design and execute large-scale public events, utilizing best practices for effective planning and implementation
• manage multiple concurrent projects from inception to completion within specified timelines and budgets
• supervise diverse teams including staff, volunteers, and third-party vendors to ensure seamless event execution
Communications Planning and Marketing Skills:
You can demonstrate:
• an ability to develop comprehensive communication strategies and plans to promote special events, partnerships, and promotional activities
• an ability to craft and edit a variety of communication materials such as media content, web materials, and contractual documents
• proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) to create professional presentations and documents
• an ability to learn and understand trends and dynamics within the tourism, leisure, and entertainment sectors, to leverage insights to enhance event programming
• an ability to interpret market trends and customer survey data, driving strategies to maximize event attendance and revenue generation
Analytical and Evaluative Skills:
You can demonstrate:
• analytical skills to develop compelling business cases and assess the effectiveness of project initiatives
• an ability to conduct historical research to support both existing and new event programming initiatives
• an ability to evaluate event outcomes against objectives, and prepare detailed reports on achievements and return on investment
Problem Solving Skills:
You can demonstrate:
• an ability to resolve complex issues promptly to ensure seamless event operations and project success
• effective listening skills to understand and address objections and feedback from stakeholders, incorporating insights into event planning and execution