If you have a positive, proactive work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Ontario Court of Justice.
How we support diversity, inclusion and accessibility
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
About the job
You will:
• type and transcribe (from handwritten notes or dictation media) correspondence, judgements and legal documents
• take dictation, edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases
What you bring to the team
Mandatory requirements
•
You must possess oral French language skills at the superior level and written French language skills at the advanced-plus level. Your proficiency level will be confirmed before hire• You are able type 50 words per minute
• You have dicta skills of 70%
Communication Skills:
• You have excellent written communication skills to compose correspondence and transcribe judgments
• You have excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• You have ability to receive and screen telephone calls and visitors using tact and discretion
• You have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders
Technical Knowledge and Experience:
• You have demonstrated legal secretarial and administrative experience
• You have knowledge of legal office systems, financial processes and court systems
• You have ability to work within court procedures including knowledge of legal terminology and documents
Judgement, Organizational and Analytical Skills:
• You have proven organizational skills and ability to work independently
• You can prioritize, multi-task and complete work to meet deadlines
• You have ability to use good judgement and analytical skills to research and respond to inquiries and resolve conflicts successfully
Computer Skills:
• You have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet