Competition Status: Position Filled
Approximately 132 individuals applied for this opportunity.
We have completed the recruitment process and successfully hired the top candidate into the position.
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Thank you for your interest in the Ontario Public Service.
Judicial Secretary (Regular Part-time)
Organization:
Ministry of the Attorney General
Division:
Ontario Court of Justice
Language of Position(s):
English
Job Code:
09OAD - Office Administration 09
Salary:
$23.46 - $27.35 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Ontario Court of Justice.
What can I expect to do in this role?
You will:
• type and transcribe (from handwritten notes or dictation media) correspondence, judgments and legal documents
• take dictation, edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases
How do I qualify?
Mandatory
• You have typing skills to 50 words per minute
• You are able to take shorthand to 80 words per minute or dicta skills of 70%
Technical Knowledge and Experience
• You have demonstrated legal secretarial and administrative experience
• You have knowledge of legal office systems, financial processes and court systems
• You have ability to work within court procedures including knowledge of legal terminology and documents
Communication Skills
• You have excellent written communication skills to compose correspondence and transcribe judgments
• You have excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• You have ability to receive and screen telephone calls and visitors using tact and discretion
• You have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders
Judgment, Organizational and Analytical Skills
• You have proven organizational skills and ability to work independently
• You can prioritize, multi-task and complete work to meet deadlines
• You have ability to use good judgment and analytical skills to research and respond to inquiries and resolve conflicts successfully
Computer Skills
• You have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet
Additional Information:
Address:
- 1 English Permanent - Regular PartTime, 199 Front St, Belleville, East Region, Canadian Police Information Centre (CPIC) Screening Requirement
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Thursday, April 4, 2013
Note:
- The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
- E-AG-52674/13
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Thursday, April 18, 2013 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
