HUB ADMINISTRATIVE ASSISTANT

The Ontario Clean Water Agency is an agency of the Province of Ontario, reporting to the Ministry of the Environment. As the largest provider of water and wastewater services in Canada, we manage over 800 facilities from small well systems and lagoons to large water and wastewater treatment plants. Consider this exciting opportunity to use your organizational and analytical skills in a fast-paced, team-oriented environment.

What can I expect to do in this role?

In this role, you will provide administrative assistance in support of all activities required for the Lambton Area Water Supply System Facility, Southwestern Region. This will include assisting the Manager by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, monitoring/processing documentation; attendance, payroll and human resources support.

How do I qualify?

Knowledge:

• Good knowledge of office administration, procedures and processes.
• Good knowledge of administrative practices, policies and procedures related to purchasing
(including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
• Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, Hansen, WIN, Internet).

Skills and abilities include:

• Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
• Good written communication skills to prepare routine correspondence, meeting minutes and various documentation.
• Excellent analytical, planning, time management and organizational skills to complete work assignments and coordinate multiple tasks within stated deadlines.
• Ability to work independently and in a team oriented environment.

We Offer:

• A defined benefit pension plan.
• Maternity and parental leave top-up benefits which includes adoptive parents.
• Comprehensive Health Plan.
• Life and Disability insurance.
• Flexible learning and development opportunities.
• Opportunities for career advancement and specialization through a wide range of career fields within the Ontario Public Service.

Collection of Information

Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.

Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.

If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, July 26, 2013 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.