Competition Status: Position Filled
Approximately 323 individuals applied for this opportunity.
We have completed the recruitment process and successfully hired the top candidate into the position.
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Thank you for your interest in the Ontario Public Service.
Receptionist
Organization:
Ministry of Finance
Division:
Deputy Minister's Officer
Language of Position(s):
Bilingual English/French
Job Code:
08OAD - Office Administration 08
Salary:
$22.45 - $26.09 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
** Amended ad: extended closing date**
Are you bilingual, English and French? If so, we need your expertise to provide a range of reception and administrative support services for the Deputy Minister's Office in the Ministry of Finance.
What can I expect to do in this role?
In this position, you will:
- provide bilingual receptionist services and act as the first contact for the Ministry by responding to and directing incoming calls
- greet and direct visitors
- record detailed and accurate messages to relay to staff
- provide administrative support services including making arrangements for meetings, ordering and receiving supplies, updating data bases, and managing office assets
- prepare and proofread a variety of documents using a variety of software
How do I qualify?
Mandatory
- proficiency in English as well as oral and written French at the advanced level
Administrative Expertise:
- You have experience in providing receptionist support
-You have organization skills to prioritize inquiries and work
- You have knowledge of government structure and programs to respond to or direct public inquiries
- You have experience with office procedures and practices to maintain records and documents, office supplies and confidentiality of information
- You have experience in making arrangements for meetings
- You are familiar with standard office equipment such as printers, photocopiers, scanners and facsimile
Communication, Customer Service and Interpersonal Skills:
- You have strong oral communication skills
- You have written communication skills to compose correspondence
- You have knowledge of customer service standards and techniques to provide reception services
- You demonstrate tact, diplomacy, and strong interpersonal skills when dealing with clients, the public, and different levels of Ministry staff
Reasoning and Problem-Solving skills:
- You are able to determine what information is appropriate to share, decide what matters are urgent, and when to escalate issues
- You demonstrate good judgement and discretion in dealing with difficult situations in a calm and logical manner
- You can organize and prioritize your own work
Computer Skills:
- You are proficient in using a variety of software prepare correspondence, update databases, and conduct searches
- You have good keyboarding skills
Additional Information:
Address:
- 1 Bilingual English/French Temporary, duration up to 12 months, 7 Queens Park Cr, Toronto, Toronto Region
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Thursday, February 20, 2014
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, March 17, 2014 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
