ADMINISTRATIVE ASSISTANT

Are you a well organized, detail oriented individual who enjoys working in a team environment? The Ministry of Health and Long-Term Care is seeking an individual to deliver administrative services to support local Servicre Area Office Manager, Inspectors and other staff.

What can I expect to do in this role?

In this role, you will:

• Monitor and maintain computerized database programs.
• Coordinate the arrangement of Inspectors' work schedules for inspections.
• Prepare inspection report packages for public release.
• Organize and log incoming and outgoing mail.
• Respond to inquiries from staff and the public.
• Prepare a variety of material including routine correspondence, reports, spreadsheets, minutes and presentations.
• Coordinate travel and meeting arrangements.
• Provide financial administrative support by processing invoices and expense claims.
• Prepare human resources documents, and arrange employee WIN accounts.
• Maintain files, documents and manuals, and archive records.
• Participate in projects related to the development and implementation of administrative processes and systems.

How do I qualify?

ORGANIZATION, REASONING, PROBLEM SOLVING AND ANALYTICAL SKILLS:

• You have reasoning and organizational skills to determine priorities.
• You have attention to detail skills to review/proof read documents for accuracy.
• You can determine work priorities and respond to multiple work demands.
• You can provide general information, and refer requests appropriately.
• You have demonstrated arithmetic skills and attention to detail to check and verify information, and provide administrative financial support.

COMMUNICATION, CUSTOMER SERVICES AND INTERPERSONAL SKILLS:

• You have demonstrated written communication skills to compose/prepare correspondence, documentation and e-mails.
• You can act with tact and diplomacy when responding to inquiries.
• You can prepare standard correspondence and manage work in a team environment.
• You understand customer service principles, methods and practices.

COMPUTER SKILLS:

• You can use word processing, database, spreadsheet, presentation and organizational chart applications.
• You are familiar with administrative, financial and human resources information systems.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Wednesday, March 19, 2014 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.