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School Secretary - Program for Students with learning disabilities Seasonal position
Organization:
Ministry of Education
Division:
Provincial and Demonstration Schools Branch
Language of Position(s):
English
Job Term:
1 Temporary - Seasonal Position – September to June recurring
Job Code:
09OAD - Office Administration 09
Salary:
$26.41 - $30.78 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Job ID: 213564 Competition # PDSB24-042Join the team that's making a difference in the lives of Ontario's children and youth. The Ministry of Education, Provincial and Demonstration Schools Branch has an exciting opportunity for an experienced Seasonal School Secretary who will provide support to the Trillium Demonstration School in Milton.
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
What can I expect to do in this role?
In this role you will provide secretarial and administrative support services to the school Principal and support the delivery of the education programs and services.
You will:
- Prepare a variety of documentation, and correspondence such as memos, reports, research documents, presentation materials.
- File, retrieve and/or distribute a variety of correspondence.
- Take meeting minutes and notes.
- Provide reception services/answer calls/greet visitors/respond to general inquiries and monitor building access.
- Make travel arrangements and set up meetings and event locations for the Principal.
- Manage the school Principal's schedules and calendars.
- Maintain and order supplies as required using a purchasing card and maintain/reconcile purchasing records.
- Prepare and maintain financial contracts.
- Manage the Student Information System, Power School software.
- Knowledge/Experience of the Safe Schools Arrivals and Departures.
- Knowledge/Experience maintaining Ontario Student Records.
- Undertake various other clerical and administrative tasks as assigned.
How do I qualify?
Knowledge and Experience
You have:
- Advanced administrative/secretarial experience.
- Working knowledge of School Messenger.
- Experience with managing the Student Information System.
- Experience with managing the PowerSchool database.
- Experience with Safe Schools Arrivals and Departures.
- Demonstrated knowledge of office practices and administrative procedures.
- Experience and proficiency using various software programs, including word processing, presentation, spreadsheet and database software.
- Proficiency in preparing, formatting and coordinating a range of correspondence and documents.
- Maintain and order supplies as required and prepare financial statements/reports and deliver in alternate formats as necessary.
Technical Skills
You have:
- Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications including Google Suite, School Messenger, PowerSchool.
- Demonstrated experience using office equipment including photocopiers and facsimile machines.
Organizational, Reasoning and Problem-Solving Skills
You have:
- Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas.
- Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines.
- Reasoning and problem solving skills to determine appropriate action for sensitive inquiries.
- Knowledge of Privacy Laws and Confidentiality.
Communication and Customer Service Skills
You have:
- Proven verbal communication and interpersonal skills to communicate with and provide information to clients in a courteous and professional manner, on the telephone, electronically and in person.
- Proven written communication skills to draft letters and memos.
Additional Information:
Address:
- 1 English Temporary - Seasonal, duration up to 10 months, 347 Ontario St S, Milton, Central Region, Vulnerable Sector Check
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Education and Training
Posted on:
Monday, April 15, 2024
Note:
- In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
Collection of Information
Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.
Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.
If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, April 29, 2024 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
